How Does Fleet Management Software Work?  

Companies which have fleets of vehicles rely greatly on the use of software that enables them to properly manage their fleet. The use of this software provides untold benefits for everyone involved in the business, and for the business on the whole. Today we are going to take a deep dive into what a fleet management system is, the benefits which it can offer and ultimately, how this kind of software works for businesses and for their employees.

As complicated as it sounds, this technology is actually pretty simple given what it is able to offer.

Gathering Data

A vehicle management system relies on two features, one being the tracking device which is placed onto the vehicle, and the second is the software which is presented as a dashboard, which is where that information will be received. In basic terms, GPS operates using multiple satellites which share information with each other, such as latitude and longitude, as well as time, which it uses to calculate distance and position. Through the use of that information there is much that we can find out about the fleet.

What Information Is Shared?

The very basic information that fleet management software is able to gather is the location of the vehicle. This aspect of fleet management is used to track orders and find the location of drivers. More information that can be gathered includes the average speed of the vehicle, braking times and idle time. All of this information is then presented by vehicle on a GPS dashboard back at HQ.

What Are The Benefits of a Fleet Management System?

As mentioned in the intro, there are benefits of fleet management technology for both the business and for the drivers. One of the most important benefits is the safety of the drivers, which is something that the location tracking is able to deliver. Other benefits include the security of the vehicle, making it much easier to find a stolen vehicle thanks to real time tracking. Beyond simply the location-based stuff, there are also benefits with regards to the extra information that a tracker can deliver. For example, management can get a clear idea of what their drivers are doing whilst they are on the road, and better manage the staff to look after the vehicle better.

Using this information and then managing staff not only increases productivity, but the business can actually save a lot of money. This is achieved thanks to the better management of the vehicles and their parts, ensuring they last much longer.

Going Deeper

Using the information from fleet management software, businesses can also significantly increase how effective they are when it comes to logistics. Tying up the fleet management software with traffic applications a business can work out the best times to be on the road and when to avoid using the fleet. This again can help save money and it can really help streamline the business.

Fleet management systems are constantly changing and improving. We can expect to see deeper levels of reporting in the coming years.